CSMP teacher leaders can work as compensated independent contractors when they provide services on an ongoing basis for an extended period of time.  As independent contractors, CSMP teacher leaders are expected to both keep track of their work and invoice UC Davis.  The following FAQs are designed to explain this process as supplemental guidance to the official UC Davis Purchase Order (PO).

What is the the UC Davis Purchase Order (PO)? 

The PO serves as the contract between you and UC Davis.  Included in the PO is the scope of work (SOW) for which your services have been retained. If you have questions about the PO or SOW, please contact CPSE staff directly (Jeremy Till, Assistant Director, jjtill@ucdavis.edu and Kathy Bess, Administrative Assistant, klbess@ucdavis.edu).

How do I get paid?

Once you have completed the service outlined in your scope of work, you can submit an invoice to CPSE offices to request a payment for services provided.  Please remember:  As an independent contractor, it is your responsibility to keep track of the work you are completing and to invoice UC Davis appropriately for the work completed.

What information does an invoice need to include?

Invoices must contain the following information (download a sample invoice here).

• A unique invoice number, at least three digits long.  (Please note:  duplicate invoice numbers from the same contractor will be automatically rejected by UC Davis Accounts Payable without notification)
• Complete Description of Goods or Services Furnished
• UC Davis Purchase Order Number (these are always in the format UCDPOxxxxxxxx)
• Quantity (this can be 1 if your PO is not quantity-based)
• Unit Price
• Total Price (this can be the same as Unit Price if your PO is not quantity based)
• Payment Terms
• Remit-to Address (this is the address to which payment should be sent)

Where do I send the invoice?

Please submit invoices to CPSE staff directly to Jeremy Till, Assistant Director, jjtill@ucdavis.edu and Kathy Bess, Administrative Assistant, klbess@ucdavis.edu

What happens after I submit my invoice?

CPSE staff will obtain approval for the invoice from the relevant program director and submit your invoice to UC Davis accounts payable for payment.  If you receive payment through a paper check, you should receive payment within two weeks from the time of payment (which is determined by your payment terms).

What if my current scope of work is out of date?

If you believe that your duties currently or will in the future exceed the existing SOW on your PO in the future, please reach out to your program director and CPSE staff immediately to discuss amending the PO.